Middle office administrator

Job Description

About Talenteria LLC
At Talenteria LLC, we are pioneers in delivering cutting-edge recruitment marketing solutions and next-generation career site platforms to organizations across the globe. Our mission is to help businesses attract, engage, and retain top talent through innovative technology and a passion for excellence. We foster a collaborative, growth-oriented culture that empowers our employees, values fresh ideas, and champions professional development every step of the way.

What You'll Be Working On
As a Middle Office Administrator at Talenteria LLC, you will become a vital link between our front office client-facing teams and back office operations. You’ll manage processes and data flows, oversee transaction and workflow integrity, support project execution, and help maintain high standards of compliance and quality. Your proactive approach and attention to detail will be key in ensuring seamless operational efficiency within our dynamic, fast-paced environment.

Why Join Talenteria LLC?
- Work with a forward-thinking company at the forefront of HR technology innovation
- Be part of a friendly, diverse, and supportive team that encourages your growth
- Access ongoing learning, development, and advancement opportunities
- Benefit from competitive compensation, flexible work options, and comprehensive benefits
- Experience an open culture where your ideas are welcomed and your work truly matters

Who You Are
You are a meticulous and organized professional with a passion for delivering excellence in operational support. You thrive in collaborative environments, have a knack for streamlining processes, and bring technical competence alongside exemplary communication skills. You are energized by the opportunity to bridge departments and ensure smooth, compliant operations within a thriving company.

Key Responsibilities

- Coordinate daily workflow and data entry between client-facing and back-office teams
- Ensure completeness, accuracy, and timely processing of client and internal transactions
- Maintain and update internal documentation and reporting tools to support ongoing business activities
- Assist with implementation of new operational processes and technology initiatives
- Support audit and compliance functions by preparing and reviewing relevant documents
- Collaborate cross-functionally to optimize operational efficiency and resolve process bottlenecks
- Respond promptly and professionally to internal and external queries
- Contribute to ongoing process improvement projects, providing insights and feedback
- Provide administrative support for team meetings, projects, and reporting as needed

Skills & Experience

- Bachelor's degree in Business Administration, Finance, Operations Management, or a related field
- Minimum 2 years of experience in a middle office, operations, or administrative role—preferably within a tech, SaaS, or HR services company
- Strong knowledge of MS Office Suite and business process management tools; experience with CRM or ERP systems is a plus
- Excellent analytical, organizational, and problem-solving skills
- Exceptional attention to detail and commitment to data integrity
- Effective communicator (both written and verbal), with the ability to liaise confidently with internal teams
- Proven ability to manage multiple deadlines and prioritize tasks in a fast-paced environment
- Experience with compliance frameworks and document control processes is highly desirable
- Proactive, adaptable, and eager to drive process improvements
- Project Management

Benefits